Now, draw 4 quadrants of the time management matrix on a paper or software like MS. Draw 4 quadrants of time management matrix This will also help you to keep track of the tasks you need to complete. Mention their deadline in front of each taskĪfter writing the tasks of the month do not leave them as it is but note down the deadlines of those tasks that you will do by following the exact deadlines or expected deadlines. It also makes your work simple and most clear to look forward to. It will be helpful for you to categories the tasks and hence prioritize the important ones. When you have developed the list, it means you have defined tasks that are your responsibilities. Developing a to-do list of the tasks you will be doing in the respective month.įirst of all, you need to develop a list of the tasks you think you do most probably and will be doing throughout the month.
#PRIORITY MATRIX QUADRANTS HOW TO#
We have gone through 4 quadrants of the time management matrix but still confuse about the way how to make and use 4 quadrants then. How to execute these 4 quadrants of the time management matrix practically?
You need to quit the activities of this quadrant to save maximum time and invest that precious time in quadrant 2, in which you need to stay most of the time to make the roots of your business or personality strong. This is the last and unimportant quadrant of the 4 quadrants of the time management matrix as it belongs to those activities that are not urgent and not important as well. Quadrant 4, the quadrant of not urgent, not important tasks
Suppose taking a call on your phone is not included in your plan, but you have to take this call by grabbing time from the schedule of your urgent task. These tasks are not included in your planning, but you have to do them urgently. The activities are not important, but you need to do them on an urgent basis. This quadrant keeps the tasks that are urgent but not important. Quadrant 3 is located beneath quadrant 1 of 4 quadrants of the time management matrix of Franklin Covey. Quadrant 3, the quadrant of urgent but not important tasks This is the most important quadrant, and we all need to live in this quadrant mostly to assure the perfection of all other quadrants. These tasks can be personal or official like maintaining health by doing exercise and gym, that is not possible to leave it at all and compromise your health and similarly when you want to maintain reputation in your office, can you take any off. You may also say these are small projects having no deadline or very long deadlines. The tasks of this quadrant are more important and wild that you cannot neglect them at any cost and need to plan for the long term. This quadrant holds the long-term tasks that are important too. Parallel to quadrant 1, on the right side, is located in quadrant 2. Quadrant 2, the quadrant of important but not urgent tasks If you do compromise in this quadrant, you will be facing a lot of problems like bill payment, assignment submission, etc. So, you need to see these tasks and complete them by the deadline, so there is no chance to compromise with this quadrant due to its complexity. In this quadrant, you will put those tasks that are short-term and need to be addressed on short notice with a nearer deadline. This quadrant majority occupies the emergencies, problems, and crises. This quadrant is in the top left of the 4 quadrants of the time management matrix and holds the group of tasks that need immediate action. In quadrant 1 of 4 quadrants of the time management matrix, you will put the tasks that are much important and urgent. Quadrant 1, the quadrant of urgent and important tasks Important tasks are long-term tasks and need more attention and time for their completion while. There are two basic types of tasks which are given below. Here is detailed information about the 4 quadrants of the time management matrix that will help you to make your life organized and easy to lead.īefore using the 4 quadrants of the time management matrix, you need to know the parameters we will be used to categorize our tasks in these quadrants. You will track them and do them easily as per their prioritization. If things are arranged, you will find them easily similarly when tasks are clear. Arranging and categorizing the tasks is just like the way you arrange your things in a cupboard. We should arrange the tasks in ascending or descending order just like we used to do in mathematics by arranging the numbers. 4 quadrants of the time management matrix will help you to focus on the relationships and prioritize the family tasks as per their deadlines, like making someone happy in your home when it's their birthday.
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